New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
Queens, NY, 11415, USA
New York, NY, 10176, USA
Manhattan University, Riverdale NY
New York, NY, 10176, USA
Bergen, New Jersey
Queens, NY, 11415, USA
Bronx, NY, 10460, USA
Queens, NY, 11415, USA
New York, NY, 10176, USA
Posted: 08-Apr-26
Location: New York, NY, 10176, USA
Categories:
Internal Number: 31787
Administrative Coordinator - Counseling and Human Services Department
POSITION DETAILS
ABOUT JOHN JAY COLLEGE
John Jay College of Criminal Justice, an internationally recognized leader in educating for justice, is a senior college of the City University of New York (CUNY) led by President Karol V. Mason. John Jay is a federally designated Hispanic-serving and Minority-serving institution. It is ranked third in the nation in Black student success and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of more than 15,000 students on our primarily commuter campus. Our student body includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low-income families, and other historically underrepresented groups.
A Carnegie designated Research Institution, the College participates in the Macaulay Honors College and doctoral programs of the Graduate Center of the City University of New York. It offers bachelor?s and master?s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
POSITION DETAILS
Reporting to the Academic Program Manager, the Administrative Coordinator will:
- Coordinate and maintain academic scheduling each semester using Course Dog in collaboration with the Registrar?s Office and department leadership.
- Process EHRAF applications for adjunct faculty and manage personnel documentation including teaching observations, annual evaluations, and multiple position reports.
- Create and track purchase requisitions through CUNYBuy; monitor work orders and follow up on department service requests.
- Manage calendars for the Chairperson and Deputy Chair, and organize departmental meetings and special events, including logistics, room reservations, and communications.
- Collect, analyze, and report departmental data; prepare presentations, correspondence, and official communications using Microsoft Office Suite.
- Maintain applicant tracking files and documentation for faculty searches, ensuring organized recordkeeping and confidentiality.
- Serve as the department?s first point of contact, providing general information and administrative support to students, faculty, and staff.
- Oversee office operations including supervising student workers, maintaining departmental archives and website content, coordinating office moves, and ensuring equipment functionality.
QUALIFICATIONS
Bachelor's Degree required.
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$47,116 - $52,426
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing the job posting on John Jay College website or in CUNYFirst, please select the "Apply Now" button. If you are viewing he job posting on any other website, please follow the instructions below:
-Go to www.cuny.edu and click on "Employment"
-Click "Search job listing"
-Click on "More options to search for CUNY jobs"
-Search by Job Opening ID 31787
-Click on the "Apply Now" and follow the instructions.
Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.
CLOSING DATE
The review of resumes will begin on April 24, 2026
The posting closes on May 8, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31787
Location: John Jay College
Job Type: Full-Time
