New York, NY, 10176, USA
New York, NY, 10176, USA
Queens, NY, 11415, USA
New York, NY, 10176, USA
Manhattan University, Riverdale NY
New York, NY, 10176, USA
Bergen, New Jersey
Queens, NY, 11415, USA
Bronx, NY, 10460, USA
Queens, NY, 11415, USA
New York, NY, 10176, USA
Queens, NY, 11415, USA
Posted: 01-May-26
Location: New York, NY, 10176, USA
Categories:
Internal Number: 32140
Administrative Coordinator for Advancement Services (aHEO)
POSITION DETAILS
The Advancement Services Coordinator, reporting to the Director of Data, Analytics & Advancement Services at The City College of New York?s Office of Institutional Advancement, Communications and External Relations (OIACER) provides operational support for gift processing and key advancement systems. Working closely with the Database Manager and Coordinators, this role ensures accurate gift intake, consistent data flow, and reliable use of advancement tools for fundraising and communications.
(Campus-specific Information and duties)
Gift Intake & Processing
? Serve as the primary intake point for gifts and related documentation.
? Maintain the daily gift log and support reconciliation with Finance.
? Enter gift and constituent data in Raiser?s Edge / NXT (checks, online gifts, recurring gifts, basic ACH/wire info).
? Scan and upload gift documentation following established procedures.
? Provide additional processing support during peak periods (Giving Day, events, year-end).
Advancement Systems Support
? Support daily operations of email marketing, event registration, and digital form/e-signature tools.
? Assist with contact list preparation, imports/exports, and event registration workflows.
? Monitor standard digital forms and maintain basic system documentation and file conventions.
Process Support & Coordination
? Coordinate transfer of archived documents into the database.
? Assist with onboarding and refresher training for staff using advancement tools.
? Flag data/process issues and assist with implementing workflow updates.
? Collaborate regularly with Finance and Development to ensure timely and accurate processing.
QUALIFICATIONS
Bachelor's Degree required.
CUNY TITLE OVERVIEW
Supports College fundraising activities by providing operational and analytical support.
- Researches potential funding programs and opportunities
- Researches, compiles, and prepares various data for reports and analysis
- Participates in drafting funding proposals, applications, and other correspondence
- Assists with prospect research
- Prepares pre- and post-solicitation materials
- Provides support for fundraising activities and events
- May supervise office operations and/or monitor department budget
- Performs related duties as assigned
Job Title Name: Development Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $72,236 - $77,269. Salary commensurate with education and experience.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.
If you are viewing this job posting externally, please apply as follows:
Go to www.cuny.edu and click on "Employment"
Click "Search job listings"
Click on "More search options"
Search by Job Opening ID number 32140
Click on the "Apply Now" button and follow the instructions.
PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.
CLOSING DATE
May 15, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 32140
Location: City College of New York
Job Type: Full-Time
