New York, New York
Hempstead, New York
New York, New York
Stony Brook, New York
New York, New York
Posted: 06-Jun-26
Location: Orange, Connecticut
Categories:
Internal Number: 135123WD
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Overview
Reporting to the Director of Finance & Administration, The Financial Assistant oversees the processing and recording of financial information. Provides accounting and problem solving to department. Serves as principal financial information resource. Coordinates and oversees the following responsibilities: transactional responsibilities include the processing of expense reports, invoices, requisitions, one-time payments, journal entries, check requests and spend authorizations. Procedural responsibilities including purchasing card, service agreement and supplier request/change (via the Supplier Gateway) administration. Compliance responsibilities include the relevant items of the Financial Review Checklist (FRC). Reporting responsibilities include Account Holder Report distribution.
Required Skills and Abilities
1. Ability to run and interpret financial reports from applications such as Workday, Power BI, or similar tools, with advanced proficiency in Microsoft Excel.
2. Strong communication (written and verbal), interpersonal, and problem-solving skills.
3. Working knowledge of financial administration, including reading and interpreting policies, procedures, and guidelines.
4. Strong organizational skills with the ability to multitask, prioritize tasks, and meet deadlines while maintaining accuracy and attention to detail.
5. Ability to work both independently and as part of a collaborative team, with a commitment to providing excellent customer service.
Principal Responsibilities
1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.Job Posting Date
06/05/2026Job Category
Administrative SupportBargaining Unit
L34Compensation Grade
Labor Grade DCompensation Grade Profile
Hourly Range
$31.83Time Type
Full timeDuration Type
StaffWork Model
HybridBackground Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.
