Metro New York & Southern Connecticut

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $75,000-$85,000

Position Summary

The Human Resources and Faculty Affairs Generalist is responsible for coordinating the day-to-day human resources/faculty affairs functions within the Basic Science Pod. They will meet weekly with HR/FA leadership team to provide updates on requested items. They will attend meetings with the HR/FA team, department contact, and/or Department Administrator to review the status of HR/FA transactions. Additionally, they will provide back-up support to other generalists, managers and directors, as necessary, including vacation and time-off back-up coverage for departments (may provide short-term or extended coverage assignments).

Responsibilities

• Recruitment

  • Assist with the recruitment of staff by posting positions using Columbia?s job site (Talentlink and ASR/Interfolio) in addition to posting on outside advertising sources.
  • Assist with the recruitment of staff by posting positions on Columbia's job sites and appropriate advertising sources, scheduling in-person meetings, managing the I-9 process; completing pre-hire background checks, processing all new hires and any employment related changes.

  Faculty Appointments, Reappointments & Promotions

  • Works with the Office of Faculty Affairs to manage the hiring process so that new faculty and other academic staff are able to on-board smoothly and function in the capacity for which they were hired.
  • Manages the reappointment process every year. Works with colleagues in the department to manage the reappointment process with focus on adherence to deadlines.

  Onboarding

  • Responsible for onboarding staff, faculty, researchers, and students. This includes scheduling welcome program, medical surveillance and UNI creation.
  • Communication with new hires and departments to ensure smooth onboarding experience.
    Initiate and process template-based hires in Peoplesoft and/or nominations ensuring accurate collection and processing of the information collected in PAC.
  • Process all short-term visitors and student utilizing JIRA.

  Payroll and PeopleSoft Process Management

  • Oversee the department's preparation and processing of payroll using TLAM and management of time-off tracking.
  • Manage the collections the collection and verification of time off trackers for all Academic Officers ensuring all submissions are up to date and approved by supervisors.
  • Process any employment related changes in Talent Link, as well as PAF (i.e. updating position numbers, for promotions, or re-classifications; leaves of absences and terminations) for PeopleSoft updates.
  • Liaise with internal and external constituents to resolve issues and to ensure time processing of new-hire/appointment, reappointment, termination and other related transactions.

  Compliance and Immigration

  • Responsible for immigration related needs of faculty and staff. Assisting with sponsorship for the F-1, J-1, H-1, 0-1 and TN-1 visas and prepare visa documentation for accompanying family members.
  • Work closely with the other generalists and supervisors to process new visas and renewals utilizing Compass.
  • Maintain communication with ISSO as appropriate. Complete and submit Termination forms to ISSO.
  • Track and ensure compliance concerning I-9 processing, HIPAA Training, Conflict of Interest, Medical Surveillance, Upcoming/Past Visa End Date Status, etc.

  Systems and Project Work:

  • Use ServiceNow HR Ticketing System to effectively manage all requests and communicate with HR/FA team.
  • Maintain and update employee records. Upload all employee forms and documents into Visual Vault.
  • Manage special projects as designated by Pod leadership.
  • Perform other related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent required plus a minimum of 3 years of relevant experience required.
• Must be resourceful, organized and detail and task oriented with the ability to establish priorities and follow up on multiple issues in a time-sensitive manner. Skilled at working under pressure and with minimal supervision and sound independent judgment required.
• Ability to exercise a high degree of professionalism, diplomacy, discretion, firmness, and collaboration in dealing with individuals at all levels.
• Strong analytical and tenacious problem-solving skills necessary
• Excellent computer skills including thorough knowledge of Microsoft Office, including knowledge of databases and advanced spreadsheet skills required.
• Must be able to quickly acquire knowledge of University policies, procedures, and systems.

Preferred Qualifications

• Certification (SHRM, Labor Relations, HR, etc).
• Degree in Human Resources or related field.
• Healthcare and or Academic Medicine experience. 
• Human Resources experience preferred.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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