New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
Posted: 08-Dec-23
Location: New York, NY, 10176, USA
Salary: Open
Categories:
Internal Number: 27589
Admin Events Specialist (HEOa)
Job ID
27589Location
John Jay College
Full/Part Time
Full-Time
Regular/Temporary
Regular
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POSITION DETAILS
ABOUT JOHN JAY COLLEGE
John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) led by President Karol V. Mason, and an internationally recognized leader in educating for justice. John Jay is a federally designated Hispanic-serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility. John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent of students who are first in their family to attend college as well as students who are immigrants, from low-income families, or from other historically underrepresented groups.
The College participates in the doctoral programs of the Graduate Center of the City University of New York and offers bachelor???s and master???s degrees in traditional criminal justice-related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences. John Jay College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.
John Jay College is seeking an Event Specialist to work within a well-established team for events held at the College. This position will be responsible for end to end execution of all events, from small meetings to large conferences, held within the College???s facilities. The ideal candidate will have a professional demeanor, excellent customer service skills and a proven ability to provide sound judgement.
POSITION OVERVIEW
- Oversee all aspects of events at the College
- Maintain and share a central calendar for events
- Prepare estimates for all event costs, monitor expenses
- Submit space reservations into system
- Submit work orders for set ups into EMS (Event Management System)
- Communicate with Facilities and Public Safety for all events support
- Review and report on event progress and status, troubleshoot issues and suggest corrective course of action when needed
- Lead pre-event planning and post-event analysis
- Handle inquiries from internal and external organizations and vendors
- Organize correspondence, accounts, contracts and billing for events
- Work closely with marketing to promote events
- Perform related duties as assigned
- Must be able to work nights and weekends for events
QUALIFICATIONS
Bachelor's Degree and four years' relevant experience required.
Preferred Qualifications
- Excellent communication and interpersonal skills
- Strong organizational and time management skills
- Ability to work independently and as part of a team
- Attention to details and proactive problem solving
- Flexibility to work as required by event schedules
CUNY TITLE OVERVIEW
Plans and manages special events, seminars, and conference services programs.
- Works collaboratively with campus departments and executives, student groups, and outside organizations to develop and plan special events and programs.
- Plans event logistics and secures contracts and agreements.
- May coordinate reservations and availability of internal campus facilities.
- Creates and executes event communications, including invitations, agendas, and marketing information.
- Coordinates services related to events (i.e., equipment, catering, audio-visual requirements, media coverage). May hire and supervise staff assigned to event.
- Creates fiscal records and reports; evaluates overall event success and reports to management.
- Maintains ongoing communications with campus departments involved in events planning and execution.
- Performs related duties as assigned.
Job Title Name: Administrative Events Specialist
CUNY TITLE
Higher Education Assistant
FLSA
Exempt
COMPENSATION AND BENEFITS
$52,267 - $64,649
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
If you are viewing the job posting on John Jay College website or in CUNYfirst, please select the "Apply Now" button. If you are viewing the job posting on any other website, please follow the instructions below:
-Go to www.cuny.edu and click on "Employment"
-Click "Search job listing"
-Click on "More options to search for CUNY jobs"
-Search by Job Opening ID number 27589
-Click on the "Apply Now" and follow the instructions
Once you have registered or logged in with your user name and password, upload your cover letter, resume, and the names and contact information of three professional references as one document.
CLOSING DATE
Review of resumes begins on December 11, 2023.
Posting is open until filled.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
