New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
New York, NY, 10176, USA
Posted: 01-Jun-23
Location: New York, NY, 10176, USA
Salary: Open
Categories:
Internal Number: 26817
Administrative Coordinator - Campus Operations
Job ID
26817Location
Sch. of Labor & Urban Studies
Full/Part Time
Full-Time
Regular/Temporary
Regular
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POSITION DETAILS
The CUNY School of Labor and Urban Studies (SLU) offers undergraduate and graduate degree programs in Labor Studies and Urban Studies that are designed to meet the needs of working adults as well as tradtional-age college students who seek to learn more about the challenges confronting poor and working-class populations in the wokrplace and in the community. It also collaborates with other units of CUNY to offer a range of college-credit programs designed to give workers the academic and technical skills they need for professional advancement. Its faculty includes distinguished scholars in the social sciences, as well as expert practitioners in governement, labor, and public service.
Reporting to the Deputy to the Associate Dean of Administration, the Administrative Coordinator for Campus Operations is responsible for administrative support of the department's front office, working for and with the Deputy, senior management, facilities, staff, and security.
Key responsibilities include but are not limited to:
- Provide administrative support to the Campus Operations staff including procurement processing, room reservation requests, reporting, front desk/reception coverage, maintaining inventory of office supplies, assist with catering, and execue mailroom duties.
- Process departmental procurement actions, invoice submissions, special event permit applications, p-card reconciliations, and reimbursement processing on behalf of executive staff; conducts requisite follow-up activities to see actions through to completion.
- Process classroom readiness by ensuring all classrooms have tools needed for faculty to conduct their classes; having classroom assignments available upon request, ensuring room reservations are organized, updated, and accessible.
- Updates office staff lists, directory, listservs, and files to ensure accuracy and completeness, maintains department archives and collections, and manages daily attendance emails and campus calendars wherever needed.
- Create various departmental communications invluding letters and memos, monitors and responds to general inquiries, and provides information to staff, students, and faculty who contact the department.
NOTES:
1) Until further notice, this is a hybrid position, eligible to work remotely 30% and work on-site in the office 70%.QUALIFICATIONS
Bachelor's Degree required.
PREFERRED
- Knowledge of CUNY's academic and administrative processes and systems, and willingness to learn new softwares and platforms as needed
- Effective writing, editing, proofreading and presentation skills
- Proactive, flexible, and customer focused with strong interpersonal skills to effectively communicate with a variety of stakeholders.
- Detail oriented and accurate with strong analytical, critical thinking, problem solving and research skills.
- Strong organizational and follow-through skills to coordinate work plans, prioritize work, manage multiple assignments and priorities, and meet deadlines.
- Computer proficiency using administrative, and financial systems, databases, and programs, plus Microsoft Office programs, and remote/virtual meeting/conferencing and collaboration tools (MS Teams, Zoom, WebEx, Skype, etc.).
CUNY TITLE OVERVIEW
Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
Job Title Name: Administrative Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Starting annual salary from $44,411 - $51,781, commensurate with education, credentials and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
IMPORTANT NOTICE: Health Plan Coverage for Employees Hired on or after October 1, 2022
City of New York employees and employees of Participating Employers and their eligible dependents hired on or after October 1, 2022 will only be eligible to enroll in the Emblem Health HIP HMO Preferred Plan and must remain in the HIP HMO Preferred Plan for the first year (365 days) of employment.
After 365 days of employment, the employee will have the option of either remaining in the HIP HMO Preferred Plan or selecting a different health plan within 30 days before the end of the 365th day period. If a new health plan is selected, the new plan will be effective on the 366th day. Only after the 365th day can the employee participate in any Annual Fall Transfer Period.
An employee who needs to request an exemption from the required enrollment in the HIP HMO Preferred Plan can do so by submitting a HIP HMO Opt-Out Request Form to Emblem Health. An employee, or eligible dependent, must meet certain criteria and the request must be approved by Emblem Health before the exemption is granted. The HIP HMO Opt-Out Request Form and HIP service area are available on the Emblem Health website.
HOW TO APPLY
For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.
The direct link to the job opening from external sources is:
https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRSHRAMFL.HRSCGSEARCHFL.GBL?Page=HRSAPPJBPSTFL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=26817&PostingSeq=1
Current CUNY employees must apply through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.
CLOSING DATE
June 21, 2023
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
