Metro New York & Southern Connecticut

College Assistant - Academic Initiatives and Strategic Innovative (2)

Job ID

Location

Graduate Center

Full/Part Time

Part-Time

Regular/Temporary

Regular

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GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as

needed.

• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records,

operate office machines (such as copier), sort and distribute mail, issue keys and identity cards,

act as messenger, and perform related tasks as required.

• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CONTRACT TITLE

College Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Academic Initiatives and Strategic Innovation (AISI) cross-functionally supports noncredit and nondegree programming at the Graduate Center, including events, special projects, and classroom or online learning opportunities. We work in partnership with academic programs, centers, institutes, students, faculty, staff, and outside organizations to drive shared success. One such noncredit program is LP2: Lifelong Peer Learning Program, which is administered by AISI. Members of LP2 lead groups of peers in intellectually rigorous studies in history, literature, social science, natural science, music, popular culture, and current issues. Additionally, participants organize committees for program operations and special activities with and for other members and the larger public. AISI is seeking the part-time assistance of two College Assistants.

Job duties:

• Greet students and guests, field inquiries via drop-in visits, email, and phone while exhibiting a friendly and helpful demeanor
• Provide assistance to LP2 members and other non-degree students and prospective students with program-related questions
• Perform data entry, analysis, and maintain files/records
• Track incoming calendar requests and enter events and details to operational and public calendars
• Assist with meeting schedules, space planning, and facilities needs
• Assist program manager and director in tasks related to program registration and tuition/fee collection
• Type and lay out documents including email announcements, flyers, memos, and surveys
• Participate in team meetings
• Provide support for on-campus events organized by AISI
• Maintain task status in project management system
• Other administrative tasks to support the department
• Occasional evening and weekend hours may be required

MINIMUM QUALIFICATIONS

• Must demonstrate sufficient skills to perform the duties of the assigned tasks.

OTHER QUALIFICATIONS

• Demonstrated skills with software including Outlook, Excel, Word, PPT, SharePoint, Teams, Zoom, Constant Contact
• Excellent verbal and written communication skills and phone manner
• Data management and analysis experience
• Design and/or marketing experience a plus

COMPENSATION

$25.51 per hour

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Please click on "Apply for Job" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a resume, cover letter and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format.

CLOSING DATE

Open until filled

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

About CUNY Graduate Center

The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences. The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

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