Metro New York & Southern Connecticut

Director of Academic Operations (Administrative Executive Officer) -  Craig Newmark Graduate School of Journalism at CUNY

POSITION DETAILS

The Craig Newmark Graduate School of Journalism, founded in 2006, has become nationally recognized for its innovative programs. The only public graduate journalism school in the northeastern U.S., it prepares students from diverse economic, racial, and cultural backgrounds to produce high-quality journalism.

As the profession continues to reinvent itself for the digital age, the Newmark J-School is at the forefront of equipping the next generation of journalists with the reporting, writing, visual, audio, data, technological, and entrepreneurial skills they need to find stories and tell them effectively. The school offers a Master of Arts in Journalism, a unique bilingual M.A. in Journalism for students fluent in English and Spanish, and the nation's first M.A. in Engagement Journalism.

Reporting to the Associate Dean for Academic Affairs, the Director for Academic Operations will provide operational and administrative support to the Associate Dean for Academic Affairs.

Duties include but are not limited to:

• Partners with the Associate Dean for Academic Affairs in planning and delivering high priority and impactful projects and prepares high level correspondence.
• Orchestrates and executes all faculty personnel actions, such as appointments, reappointments, promotions, tenure, distinguished professor nominations, proposals for salary- above-base, fellowship leaves of absence, special leaves of absence.
• Ensures timely and proper implementation of all relevant HR policies and procedures at the SOJ and ensures that all deadlines are met.
• Provides tactical guidance in the planning, execution, and management of academic initiatives.
• Collaborates with the academic and administrative offices on sensitive and high-level projects that further the mission of the institution.
• Reviews workflows and policies and procedures pertaining to Academic Affairs and revise/streamline as needed to yield greater efficiencies and quality outputs; train personnel on operational and service processes and protocols; maintain relevant documentation.
• Orchestrates and executes appointments and reappointments for all college assistants, teaching and non-teaching adjuncts, continuing education instructors and January Academy instructors on behalf of the Associate Dean.
• Oversees and manages the lifecycle of the non-teaching adjunct annual and summer appointments; liaises with Human Resources regarding the appointment process and Payroll to confirm paychecks.
• Manages the budget for all temporary staff for under Academic Affairs in coordination with the finance office; conducts compensation cost analysis and projection; Recommends changes/actions for efficient budgeting and cost savings
• Manages performance evaluation process for faculty and staff to ensure evaluations are submitted and compliant with applicable CBAs, and CUNY s rules/regulations
• Manages the Multiple Position reporting process for full-time faculty, provides guidance as needed; partners with the Office of Human Resources to ensure compliance.
• In collaboration with Human Resources, provides guidance to the campus departmental staff on instructional and non-instructional and faculty workload processes and procedures.
• Liaisons with departments (e.g., Human Resources, Finance, and academic departments, etc.) to maintain an updated record of hiring processes and procedures; and requests appointments with HR.
• Acts a liaison between faculty, staff and Human Resources and Payroll to ensure accurate and timeliness of information. Resolves any discrepancies as problems may arise.
• Serves as a liaison with the Graduate Center's Human Resources for personnel actions for staff and faculty.
• May represent the Associate Dean for Academic Affairs as a representative for the College.
• Approves staff timesheets as a proxy approver.

Until further notice, this is a hybrid position, eligible to work remotely and work on-site in the office.

QUALIFICATIONS

Bachelor's Degree and eight years' relevant experience required.

A preferred candidate should have:

• A minimum of eight (8) years? experience in higher education.
• Demonstrated knowledge of faculty and adjunct appointments.
• Strong written and oral communication skills.
• Strong analytical skills and attention to detail.
• Strong administrative skills.

CUNY TITLE OVERVIEW

As a senior staff member in a Campus or University Executive's office, leads unit initiatives, participates in planning and setting priorities, and drives strategic initiatives to ensure their success.

• Participates in planning and in setting policies with responsibility for preparing aspects of strategic and operational plans. Participates in developing and executing performance management systems to evaluate progress.
• Works with other Campus and University units to oversee complex, high-priority projects, with responsibility for outcomes.
• Represents the Executive in Campus or University-wide activities and may act in his/her place when required.
• Independently carries out major responsibilities under the Executive's purview, such as monitoring and evaluating unit activities, financial planning and review, serving as chair of key committees, and communications with senior Campus or University management.
• May serve as Chief of Staff of a large Executive Office.
• Performs related duties as assigned.

Job Title Name: Administrative Executive Officer

CUNY TITLE

Higher Education Officer

FLSA

Exempt

COMPENSATION AND BENEFITS

$124,656 - $129,310. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Please click on "Apply Now" which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Please submit a cover letter and resume.

CLOSING DATE

April 7, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

School of Journalism

About CUNY Craig Newmark Graduate School of Journalism

The City University of New York’s CUNY Graduate School of Journalism offers a top-notch, affordable education teaching traditional journalism values while preparing students to thrive in a rapidly changing media landscape. As the profession reinvents itself for the digital age, the CUNY J-School is at the forefront of equipping the next generation of journalists with the tools to find stories and tell them effectively — using print, broadcast, visual, interactive, and social media. Just as importantly, our faculty of seasoned, award-winning journalists is preparing students to re-imagine how journalism is practiced so they can help lead the changes underway. Our students reflect the ethnic, economic, and international diversity of the world, and they take pride in digging out stories about people and neighborhoods in New York City often overlooked in the media. In our state-of-the-art facility just off Times Square, the CUNY Graduate School of Journalism is learning and teaching change.

Connections working at CUNY Craig Newmark Graduate School of Journalism