Metro New York & Southern Connecticut

Administrative Coordinator - TV, Radio & Emerging Media

POSITION DETAILS

Brooklyn College solicits applications for an Administrative Coordinator in the Department of Television, Radio & Emerging Media (TREM). Reporting to the Chair, the Administrative Coordinator is responsible for coordinating the day-to-day operations of the main office and providing administrative support to the Chair and for a variety of departmental functions.

In addition to the CUNY Title Overview, duties include but are not limited to:

• Serve as point person for the Departmental Office: answer phones, provide customer service to students and faculty that need assistance. Interface with other departmental and campus administrators as needed.
• Maintain a shared departmental calendar that reflects college wide and department specific deadlines and events.
• Collaborate with the Chair and Department personnel to prepare publicity and public information, including communications to students and faculty, use systems such as EAB Navigate for communications.
• Prepare budget documents and process honorarium requests for guest speakers. Provide support with purchases; including entering requisitions and processing invoice receipts.
• Coordinate and process all departmental hires including instructional adjuncts, non-teaching adjuncts, and college assistants.
• Maintain faculty and staff personnel files, organizing and updating as needed.
• Provide administrative support for departmental promotion and tenure processes.
• Create and maintain administrative resources for a variety of information including contact lists, final exam schedules, adjunct budgets, faculty office hours, and course schedules. Coordinate the collection and archiving of course syllabi, equipment distribution and maintenance in a shared digital database.
• Create and maintain workflow and file systems for various departmental processes including: staff timesheets, grade changes, teaching observations, equipment distribution, CA schedules and open labs.
• Other duties as assigned

QUALIFICATIONS

Bachelor's Degree required.

Preferred Qualifications

• Degree in TV, Radio, Media, Journalism, Media Studies, or Film, Preferred.
• Candidates must be highly organized, detail oriented, and produce high quality work in a timely manner.
• Must be able to work efficiently. Proficiency in MS Office, CUNY First preferred, ability to learn additional systems as required by CUNY workflows (EAB Navigate, CUNY Buy, CourseDog, etc).
• Knowledge of media production workflows and technologies a big plus.

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$44,411 - $47,861; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting form outside our system, please visit https://cuny.jobs/brooklyn-college/new-jobs/ .

Applicants should provide a cover letter and resume in .doc or .pdf format.

CLOSING DATE

March 25, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

Location

Brooklyn College

About CUNY Brooklyn College

With more than 18,000 students enrolled in 120 undergraduate and graduate degree programs in the humanities, social, behavioral and natural sciences, education, business, and the arts, Brooklyn College is renowned for its rigorous academics, diverse student body, award winning faculty, and highly affordable tuition. Located on a beautifully landscaped 35-acre campus, the campus offers a rich student life in an exciting urban environment.

Connections working at CUNY Brooklyn College