Academic Program Specialist

Job ID

Location

CUNY School of Public Health

Full/Part Time

Full-Time

Regular/Temporary

Regular

POSITION DETAILS

Established in 2016and located in Central Harlem, the CUNY Graduate School of Public Health and Health Policy (CUNY SPH) is committed to excellence in teaching, research and service that creates a healthier New York City (NYC) and helps promote equitable, efficient and evidence-based solutions to pressing health problems facing cities around the world. Our vision is to promote health and social justice in NYC and across the globe through innovation and leadership. We seek to promote and sustain healthier populations in the City and around the world, and to shape policy and practice in public health for all.

CUNY SPH has four academic departments: Epidemiology and Biostatistics, Environmental Occupational and Geospatial Health Sciences, Community Health and Social Sciences, and Health Policy and Management.

Reporting to the Epidemiology and Biostatistics and Environmental Occupational and Geospatial Health Sciences Department Chairpersons, the Academic Program Specialist will work closely with the Doctoral Program Directors to develop, coordinate, and implement department administrative services for faculty, students and alumni and maintain the professional excellence and functioning of our academic departments.

Duties include but are not limited to:

• Developing and maintaining systems to maximize department organization and efficiency for faculty, staff, students and alumni.
• Managing department budgets and administrative processes, including purchasing and hiring paperwork.
• Acting as a resource for students, which includes assisting with registration, organizing doctoral student dissertation defenses, maintaining student resource websites, organizing school-sponsored social events for students.
• Managing department communication with faculty, students, alumni, and other relevant groups, including sending weekly email updates to students and organizing and updating information posted on internal student and faculty websites, schedule, organize and document departmental meetings and events;
• Serving as an administrative contact for academic departments and other offices within the School, including the Registrar, Academic and Faculty Affairs, IT, and Finance and Administration.
• Managing department records (e.g. faculty workload, course evaluations) and preparing department reports.
• Supporting department Chairpersons by responding to student and faculty administrative questions and challenges.
• Assisting faculty with grant management, travel and expense reporting and reimbursement

Note:

• Until further notice, work will be performed in a hybrid manner with 70% onsite presence. All CUNY employees must reside with a commutable distance to the tri-state area.
• Candidates will be required to provide proof of vaccination against COVID-19 upon commencing employment. Exemption (medical or religious) requests to this requirement will be considered in accordance with applicable law. Fully vaccinated is defined for this purpose as being at least two weeks past their final dose of and authorized COVID-19 vaccine regimen. Final candidates are required to be fully vaccinated as of their first day of employment.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

The ideal candidate will have:

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail with a customer service focus
• Ability to be a problem-solver taking a proactive approach when needed.
• Ability to work independently while establishing priorities, managing multiple demands and projects and meeting deadlines but also be collaborative and ask questions when needed.
• Proficiency in Microsoft Office Suite programs such as Word, Excel, Outlook and PowerPoint.
• Knowledge in preparing and managing budgets.
• Experience working with PeopleSoft or other information management systems to compile, translate and utilize student and institutional data in an academic setting.
• Have experience with the computer systems used by CUNY such as CUNYFirst and Blackboard.

CUNY TITLE OVERVIEW

Participates in the daily coordination of academic and administrative activities of a College's specialized academic program under management direction.

• Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment, and retention.
• Recommends, implements and evaluates strategies to expand program offerings
• Prepares analytical and statistical reports for management
• Develops and maintains relationships with various College offices to improve student and faculty services
• Serves as resource expert regarding program policies and procedures
• Oversees office recordkeeping; manages updates of program web and print materials
• May supervise office operations and/or department budget
• Performs related duties as assigned.

Job Title Name: Academic Program Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience up to $84,946.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting on CUNYfirst, please click on ???Apply Now??? on the bottom of the page and follow the Instructions.

If you are viewing this job posting externally, please apply as follows:

• Go to www.cuny.edu and click ???Employment???
• Click ???Search All Postings???
• Click on ???View All Jobs???
• Search by Job Opening ID (24387)
• Click on ???Apply For Job??? and follow the instructions

The uploaded curriculum vitae or resume and cover letter must be in .doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

Open until filled with resume review to begin on July 19, 2022.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.